Position Announcement: OFFICE MANAGER
Wisconsin Wetlands Association, Madison, Wisconsin

SUMMARY. Wisconsin Wetlands Association (WWA), a statewide non-profit organization based in Madison, Wisconsin is seeking a part-time Office Manager. WWA is dedicated to the protection, restoration and enjoyment of wetlands and associated ecosystems through science-based programs, education and advocacy. We have a small, energetic staff, supportive board, and dedicated membership working to protect the state's wetland resources through education, training, advocacy, and research on key issues that affect wetlands. WWA is the only statewide organization focused exclusively on wetland protection. Our more than 1300 members include wetland scientists and educators, conservationists, outdoor enthusiasts, concerned citizens, and local and regional organizations. For further information, browse other pages in this website.

Salaried position at 20 hours/week in a flexible, fast-paced office environment.

Duties:

1. Manage overall day-to-day operations of the office.
2. Manage organizational bookkeeping using QuickBooks software; process invoices; maintain system for cost allocation; generate financial reports for board meetings, funding applications, and funding reports; and oversee annual audit of organizational finances.
3. Coordinate payroll and employee benefits program, including retirement plan and flexible spending accounts.
4. Coordinate production of organization’s annual report.
5. Respond to routine phone calls and route other calls as appropriate.
6. Handle incoming mail, including routing and check and credit card processing.
7. Provide clerical and administrative support to Executive Director and for other staff as appropriate.
8. Order/maintain office supplies, equipment and computer systems. Contact vendors for repairs and maintenance.
9. Assist with event and program planning, including our annual Wetland Science Conference.

Qualifications:

• Experience with management of a small office preferred.
• Grant management (financial).
• Experience with Microsoft Office applications required. Experience with bookkeeping (especially with QuickBooks) preferred.
• IT skills preferred.
• Excellent oral and written communication skills.
• Ability to interact effectively with volunteers, members, staff and the general public.
• Ability to work independently on multiple projects, excellent problem solving skills.
• Commitment to mission of Wisconsin Wetlands Association.

Submit a cover letter (no more than two pages) and a resume to:

Wisconsin Wetlands Association(WWA) is an equal opportunity employer and maintains a policy of non-discrimination in regard to age, ancestry, color, creed, disability, national origin, race, religion, sex, sexual orientation, gender identity, or any other class protected by applicable state or federal laws. This policy shall apply to persons served by WWA, to the employment practices of WWA, and to recruitment to the WWA Board of Directors. Further, WWA shall actively seek to include on its staff and Board of Directors persons from the principal minority groups present in the areas served by WWA, and members of all genders.